Headley Theatre Club |
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1 GENERAL
1.1 The Name shall be “The Headley Theatre Club”
1.2 The aim and objectives of the Club will be:
[a] To foster and encourage
drama within the community
[b} To entertain its members,
friends, guests and the general public
[c] To unite the village in
good fellowship
2 Membership
2.1 Adult
Membership – Full membership shall be open to all those aged 18 years and over
who wish to support the activities of the club.
All such members should be registered with the membership secretary.
There may be an annual subscription charged, the amount of this subscription
to be decided upon at the Annual General Meeting [AGM].
2.2 Guests
may be invited to assist the club in staging productions but should register
with the membership secretary to be given temporary membership.
2.3 Junior/Youth
Section will be run by the club subject to there being sufficient demand. Any junior members will be appropriately supervised
and the “Child Protection Policy” operated by Headley Village Hall Trustees
will be adhered to. There may be an annual
subscription charged, the amount of this subscription to be decided upon at
the Annual General Meeting [AGM].
2.4 Junior
and Youth Group members shall be entitled to vote for their own representative
on the Committee, but not for other adult members of the Committee.
2.5 The club
has a suitable Data Protection policy which will be reviewed as necessary by
the committee.
3 ORGANISATION
3.1 Committee members shall be elected annually
at the AGM and the elected committee shall appoint the officers (Chairman, Secretary,
Treasurer, Business Manager) from the elected committee.
3.2 Any full member can be
nominated for the Committee.
3.3 At Committee
meetings each officer, committee member or co-opted member shall be entitled
to one vote, but in the case of a tied vote the Chairman shall have a second
and casting vote.
3.4 The Committee
may create sub-committees and appoint members to deal with specific projects/activities
as required. These should report back to the full Committee.
3.5 A quorum for the Committee meetings shall be four, to include
2 officers.
3.6 The Committee may appoint a full member to fill a vacancy on
the committee.
3.7 A President
may be elected at a General Meeting to represent the club’s best interests and
to arbitrate in any dispute. Any Full
Member can be nominated as President.
4 GENERAL
MEETINGS
4.1 The President, if one
is appointed, when present, shall act as Chairman at General Meetings.
4.2 An AGM shall be held each year before the end of May.
4.3 A Quorum
for all General Meetings shall be twenty full members, or one quarter of the
membership, whichever is fewer.
4.4 Any matters
to be raised at any General Meeting must be notified to the Secretary in writing
a clear twenty-one days before the meeting, provided that the Chairman of the
General Meeting shall have discretion to accept any other business as may be
raised.
4.5 The Committee
may call an Extraordinary General Meeting at any time, giving twenty-one days’
notice of its business. Twenty members
or one quarter of the full membership, whichever is fewer, have the right to
call for such a meeting giving twenty-one days due notice to the secretary in
writing.
4.6 An agenda
shall be publicised and notice sent to all full members
of every General Meeting not less than twenty-one days before the meeting is
due to take place. Nomination forms
for election to the committee will be sent to all full members.
Completed nomination forms, with the approval of the nominee, should
be received by the secretary seven days before the meeting.
4.7 Changes
to the Constitution must be presented to a General Meeting and would require
a two-thirds majority of members who attend the meeting for approval.
4.8 Only full
members as defined in sub-paragraph 2.1 shall be entitled to vote at General
Meetings.
5 FINANCIAL
5.1 The financial
year shall be from 1st May to 30th April each year. Copies of the accounts will be presented by
the Treasurer at the AGM each year and will be reviewed by a suitably qualified
person.
5.2 The annual
subscription rate (if any) shall be fixed at the AGM in accordance with sub-paragraphs
2.1 & 2.3. Subscriptions (if any) become due from the date
of the AGM. A period of two calendar
months is allowed for payment.
5.5 The Committee
shall control the finances for the furtherance of the club’s activities and
Cheques drawn on the Club’s bank account should be signed by the approved signatories.
5.6 In event
of the dissolution of the Club an Extraordinary General Meeting shall decide
on the disposal of all club assets and properties.
(updated
5th February 2018)