Headley Theatre Club
Established 1952
Tel: 01428 712892
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Headley Theatre Club logo (1K)

based at Headley , Bordon, Hampshire

The Original Constitution, 1952


RULES OF THE HEADLEY THEATRE CLUB

1. The name shall be "The Headley Theatre Club".

2. The objects of the club are:-
(a) To unite the village in good fellowship.
(b) To provide a focal point for its theatrical and artistic activity.
(c) To furnish means for developing those activities by building up a fund for the acquisition of theatrical properties, literature and all such articles as may be required for both musical and non-musical stage production, study and instruction.
(d) To organise and produce musical and dramatic performances for the entertainment of the village and surrounding communities and to take part in drama festivals and other theatrical and artistic activities.

3. (a) Membership shall be open to all people resident in the Ecclesiastical Parish of Headley or people introduced by members so resident.
(b) The Secretary shall keep a register of Club Members, but members shall be responsible for informing the Secretary of any alterations to the details of the register.
(c) Notices to members published in the local press and on the Club notice board shall be sufficient.
(d) Persons who assisted in the formation of the Club up to the adoption of the rules shall be Foundation members.
(e) Members shall pay the annual subscription decided upon under Rule 7 (d).

4. ORGANISATION
(a) The Officers of the Club shall be:- (b) The Executive Committee shall consist of the Officers and six other members.
(c) The Officers and the other members of the Executive Committee shall be elected at the Annual General Meeting to hold office until the next Annual General Meeting.
(d) Sub-Committees may be appointed by the Executive Committee as required. Sub-Committees shall conduct only such business as is connected directly with the functions for which they are appointed.

5. EXECUTIVE COMMITTEE
(a) A quorum of the Executive Committee shall be five
(b) The Executive Committee is empowered to nominate a Club member to fill a vacancy. Not more than three vacancies shall be so filled without the appointments being confirmed by a General Meeting.
(c) The Executive Committee may sanction the introduction of guest artists and technical assistants to assist in any of the Club's productions other than Festival or Competition Productions.

6. GENERAL MEETINGS
(a) The President shall when possible act as Chairman at a General Meeting.
(b) A quorum for a General Meeting shall consist of 25 members or a quarter of the members, whichever is fewer.
(c) An Annual General Meeting of the Club shall normally be held each year before the end of May.
(d) Where possible matters to be raised under "any other business" shall be notified to the Secretary before the meeting starts. The Chairman of the meeting shall have power to rule out of order any such matter which in his opinion is of such major importance that 15 days notice of it should have been given to all members of the Club in accordance with Rule 6 (h).
(e) An Extraordinary General Meeting may be called at any time by the Executive Committee.
(f) The Executive Committee is bound to call an Extra-ordinary General Meeting at the written request of 25 members or one-sixth of the members, whichever is fewer.
(g) No business other than that notified at the convening of the meeting shall be transacted at an Extraordinary General Meeting.
(h) Fifteen days notice must be given of any General Meeting and the business to be transacted at the meeting must be published with such notice.

7. FINANCE
(a) The financial year shall be from the 1st April to 31st March each year. Accounts shall be audited at the end of each financial year by a person who is not a member of the Executive Committee. The Auditor shall be appointed by the Executive Committee.
(b) The accounts shall be published in such a manner as to be available for all members to study at the same time as notice of the Annual General Meeting is given.
(c) The accounts shall be submitted to the Annual General Meeting for approval.
(d) Proposals regarding the annual subscription and the entrance fee shall be made to the Annual General Meeting by the Executive Committee. The annual subscription and entrance fee shall be fixed by a motion passed at a General Meeting.
(e) Annual subscriptions shall become due on the date of the Annual General Meeting and must be paid within two calendar months of that date. Any member who fails to pay the Annual subscription within the prescribed period shall be considered to have resigned membership of the Club.
(f) Drafts on the Club bank account shall be signed by one of the Officers of the Club.
(g) The Executive Committee shall control the finances of the Club.
(h) The Club shall not be conducted for the financial profit of its members. The Executive Committee may reimburse members or other persons on account of legitimate expenses incurred on behalf of the Club.

8. In the event of the dissolution of the Club all properties of the Club shall be disposed of in the manner decided at an Extraordinary General Meeting called for that purpose. The funds of the Club, including the proceeds of any sale of properties, shall, after payment of all debts and liabilities of the Club, be given to a charity approved at the Extraordinary General Meeting.

9. (a) The Executive Committee may, at its discretion, grant free tickets or other special privileges on account of services rendered or to guests to whom it is desired to extend special courtesy.
(b) The Executive Committee may, at its discretion, or on a motion passed at a General Meeting, elect persons who have rendered special services to honorary life membership.

10. (a) Motions involving additions or alterations of the Bye-laws of the Club may be introduced by members at the Annual General Meeting providing they have been submitted to the Secretary in time to be included in the notice convening the meeting. Bye-laws shall be passed or altered by a simple majority.
(b) Bye-laws may be introduced by the Executive Committee to meet requirements not covered by the Rules, but such Bye-laws must be submitted for approval at the next General Meeting.

11. The Rules cannot be altered, annulled or added to except by a majority of two/thirds of the members present at an Extraordinary General Meeting convened for the purpose.

The Constitution was subsequently amended in 1971, and again in 1991 and 2018
— This web site maintained by John Owen Smith

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